We Accomplish This by Using State of the Art Equipment and Preventative Maintenance Programs

If you're a facility manager, yous've probably heard some variation of the phrase "If information technology's not broken, don't gear up it." This mentality may piece of work in the brusque term, but abiding reactive maintenance can actually waste thousands of dollars each year due to lack of consistent, proactive repairs. Unplanned asset failure is stressful and time-consuming for a facilities squad to fix.

If your squad still operates on a reactive arroyo to maintenance, it's time for a alter. A stiff preventive maintenance plan is the cardinal to keeping your equipment in safe, operable status. Utilise this guide to preventive maintenance as your one-stop shop for understanding and implementing a successful program of your own this twelvemonth.

Topics Covered in this Guide

Click whatever of the following links to bound directly to the topic you're looking for.

• What is preventive maintenance?

• The iv action items of preventive maintenance

• Fundamental benefits of preventive maintenance

• Reactive vs. preventive maintenance

• Types of preventive maintenance

• Using preventive maintenance to reduce risk

• How to create a preventive maintenance program

• More resource on preventive maintenance

What is preventive maintenance?

Preventive maintenance (also called "preventative" maintenance) is a systematic arroyo to building operations that aims to predict and prevent catastrophic equipment failures before they occur. To accomplish this goal, facilities personnel conduct routine inspections, maintenance and repairs on assets to ensure they piece of work as the manufacturer intended. Functional equipment allows facilities staff members to focus less on reactive maintenance and more than on upcoming maintenance tasks or fourth dimension-sensitive work orders.

As a dominion of thumb, it'south better to forbid issues than react to them. Preventive maintenance reduces the likelihood of unexpected issues by promoting optimal equipment functioning. The following listing features a few ways facilities teams can stay on top of preventive maintenance in their departments:

• Schedule and perform regular inspections of equipment

• Conduct regular cleaning of buildings, grounds and assets

• Lubricate moving parts to reduce wear-and-tear

• Adjust controls for optimal operation and free energy efficiency

• Repair and replace any defective equipment parts

What are the four key activity items of preventive maintenance?

Preventive maintenance takes a proactive approach towards maintenance and involves four key action items: inspection, detection, correction and prevention. Let's have a closer look at how each concept is fundamental to a successful preventive maintenance program.

1. Inspection: Inspections are a necessary part of preventive maintenance and help organizations in 2 means. First, facility inspections ensure that equipment is safe to use. Regular inspections help forestall workplace injuries and provide a business with increased liability protection. 2nd, regular inspections protect property. Inspections ensure that equipment is performance as the manufacturer intended.

2. Detection: Operating on a run-to-failure approach tin stop up costing a facility department meaning coin, which is why many facility managers choose to utilize a preventive approach to maintenance. Preventive maintenance helps facility managers detect problems early, when issues are yet relatively easy and inexpensive to set.
   

3. Correction: Preventive maintenance encourages facility managers to take a proactive approach towards equipment care and correct issues earlier they occur. If an upshot (or potential issue) is detected, facility managers accept steps to promptly accost the problem before it worsens or shuts downwards operations.

4. Prevention: Facility managers can combine inspection records and maintenance notes to learn from past mistakes and right repeated issues with equipment. Prevention of asset failure reduces stress and increases productivity for facilities teams. When equipment works every bit inspected, staff can focus on proactive (rather than reactive) maintenance tasks.

What are the benefits of preventive maintenance?

Preventive maintenance has 2 overarching goals: to increment nugget longevity and productivity and to keep people and assets safe from harm. Facility managers and their teams can apply the principles of preventive maintenance to accomplish diverse benefits, including the following:

• Diminish backlog depreciation of equipment

• Prevent untimely breakdowns of critical equipment

• Eliminate unnecessary inspections and maintenance tasks

• Save money past extending the useful life of assets

• Prepare for and prevent future bug from occurring

"Reactive" vs. "Preventive" Maintenance:
What's the difference?

In facility management, reactions to issues are unavoidable. Things tin can and will get wrong. However, facility managers can take steps to promote safety and reduce reactionary maintenance by taking a proactive approach towards fixes. Facility managers should outset past understanding the benefits of proactive maintenance versus a reactive response.

• Reactive maintenance focuses on diagnosing and fixing a problem once an asset has already broken downward or malfunctioned. A maintenance technician identifies the issue that occurred and takes steps to restore the asset to operational condition.
  

• Preventive maintenance emphasizes regularly scheduled maintenance tasks. The goal of preventive maintenance is to requite an asset the care it requires while it's still running. This approach actively minimizes the chance of failure, costly repairs and unscheduled downtime.

A common misconception is that reactive maintenance is a bad thing. The truth is that nearly facilities departments experience a healthy balance betwixt reactive maintenance and preventive maintenance throughout the yr. This is considering it is most incommunicable to predict and prevent all asset failures.

Reactive maintenance tasks should exist minimized whenever possible. Neither occupants nor maintenance personnel relish dealing with a broken air conditioner or leaky pipe.

What are the dissimilar types of preventive maintenance?

Preventive maintenance can follow a time-based approach, a usage-based approach, or a combination of the two. Let's look at examples of each.

Fourth dimension-based Preventive Maintenance

Time-based preventive maintenance goes by a multifariousness of names, a main ane being "agenda-based" maintenance. No affair which term your department uses, this approach involves setting upwards a preventive maintenance schedule to perform regular inspections on pieces of equipment, especially those that would accept a severe touch on on product in the event of a breakup.

Fourth dimension-based preventive maintenance is best used for bounded assets (such equally fire/safety equipment) and disquisitional assets (such as HVAC systems and pumps), though facility managers can use this approach for any asset that requires preventive maintenance. Here are a few examples to illustrate.

1. "Inspect parking lot for cracks once a month"

2. "Change air handling unit filters every three months"

3. "Inspect h2o heaters semi-annually"
   

Usage-based Preventive Maintenance

Usage-based maintenance, also called "runtime maintenance," is an approach that triggers maintenance later on a certain corporeality of asset runtime (such as every "X" amount of kilometers, miles, hours or production cycles).

Usage-based preventive maintenance makes sure that equipment continues to operate as the manufacturer intended. Unlike time-based maintenance, which occurs on a more rigid schedule, usage-based maintenance occurs as oftentimes every bit an asset needs information technology, whether it's every month or every 6 months — whichever comes first. Check out these examples of usage-based preventive maintenance.

1. "Inspect belts every 100 hours of product"

2. "Service motor vehicles every five,000 miles"

3. "Lubricate pumps every ten,000 run-hours"

How can preventive maintenance PROCEDURES reduce risk in my facility?

All facilities face potential risks which, left unchecked, tin can put workers, occupants and goals of a business in jeopardy. Facility managers and their teams are responsible for securing these risks and upholding safety in a facility. A strong preventive maintenance plan can effectively reduce two types of risk to your buildings. Permit's accept a look at each blazon.

Preventive maintenance reduces chance to people.

Facility managers have the power to forbid injuries and reduce employees' days spent abroad from work. Preventive maintenance can be used to back up safety and security of equipment for all occupants of a facility.

Keep occupants safe by conducting recurring maintenance and inspections on dangerous machinery. Do the same with security cameras, door locks, fire extinguishers, emergency exit signs and any other asset that safeguards people from harm.

Preventive maintenance reduces risk to holding.

Reactive maintenance can be expensive. Facility managers face hefty costs when an asset breaks down unexpectedly, including costs to diagnose the result, replace parts and ultimately set up the problem. Preventive maintenance can dramatically reduce the likelihood of these risks.

Facility managers should implement routine asset checks and planned maintenance to avert costly fixes downwardly the route. Use this Facility Inspection Preparation Checklist to determine assets you should regularly inspect.

How practice I create a preventive maintenance program that actually works?

Many facility managers similar the thought of preventive maintenance, but quickly become frustrated past not knowing where to start. The proficient news is that implementing a proactive process can be painless if building teams develop a solid strategy and use the correct tools.

The quickest, easiest style to support a winning preventive maintenance programme is by using a facility management software (FMS). A cutting-edge FMS can not merely automate preventive maintenance tasks for you, it'll also replace bulky stacks of paper and cluttered spreadsheets. Software holds your team answerable and provides them instant access to nugget information and preventive maintenance protocols in the field.

Hither are just a few other noteworthy ways facility management software can help your squad get ahead and stay organized with preventive maintenance throughout the year. Make certain you're using the all-time maintenance software for your team.

• Utilize location-based asset mapping to notice and service equipment.
  Location-based asset mapping allows software users to filter through assets via an interactive floor plan map so they meet only the asset pins they demand. This characteristic is especially useful if a team member is assigned to inspect or service all assets of a certain blazon (i.e. inspect all emergency exit signs for burnt out bulbs) as part of a preventive maintenance program.
  

• Use a work society and PM scheduling module to create recurring preventive maintenance tasks and procedures.
  Software makes work lodge management and preventive maintenance scheduling easy. You'll have the ability to triage incoming service requests past building or floor, assign piece of work orders to specific team members and receive automatic reminders of upcoming preventive maintenance tasks.
  

• Upload asset documentation, receipts and proper O&Yard manuals for future reference.
  Software includes facility document management, which protects your most critical building documentation and grants instant access to information technology on the field where it matters near. Yous'll exist able to upload and store any document, including O&M manuals, warranty data, receipts and as-builts for commissioning reports.
  

• Stay informed on preventive maintenance success with a data reporting dashboard.
  Many facility managers are data-driven and want to see prove of success (or the need for improvement) through numbers. Some facility management software solutions feature a statistics dashboard, which serves every bit a one-stop-shop for departmental data. This data comes in handy when it comes fourth dimension to draw up annual reports for your organization'due south administrators.
  

• Access PM information for avails out in the field via any electronic device.
  Facility management software gets your team up, moving and getting more work accomplished throughout the day. You'll no longer need to be tied to your desktop estimator and printer, since an FMS tin function on any mobile device and eliminates the demand to impress out work orders for preventive maintenance tasks.

• Browse QR codes to view preventive maintenance work orders for an asset.
  A QR lawmaking is a type of barcode that tin be placed on equipment and assets inside a facility. Use a mobile device with a photographic camera to browse an asset's QR code. With the browse of the barcode, your team will gain instant admission to the asset's PM history, as well as any upcoming maintenance tasks to be completed.
  

Click here to see facility management software capabilities in action and larn how they tin can help your department become more successful.

Where can I find more free resource on preventive maintenance?

Preventive maintenance is an all-encompassing topic. Facility managers should accept the time to seek out a multifariousness of resource on preventive maintenance in order to form a plan that works best for their facility. Non certain where to start? AkitaBox has you covered. We suggest exploring the following free resource to help jump get-go your new or revised preventive maintenance program.

• Read AkitaBox's Ultimate Preventive Maintenance Guide
  Flipping a facility to a preventive maintenance model doesn't demand to be challenging. Break the cycle of reactive maintenance with AkitaBox's Preventive Maintenance Guide, a free guide that gives yous the data and tools yous demand to strategize for your department. Get your copy here.
  

• Download AkitaBox'due south Preventive Maintenance Checklist.
  Keep the focus on preventive maintenance versus reactive maintenance with the Ultimate Preventive Maintenance Checklist. This stride-past-step checklist covers asset identification, naming conventions and data collection accuracy.

• Cheque out AkitaBox's Guide to Understanding and Implementing Preventive Maintenance.
  Thinking of implementing a new or improved preventive maintenance program for your facilities? The Guide to Agreement and Implementing Preventive Maintenance covers the foundation of a proactive strategy, tips and tricks to implement a PM plan, and a timeline to fully implement and perfect your program. Download the guide hither.

• Speak with a facility management industry advisor.
  It'south a good thought to contact a facility management professional who tin can jitney you through preventive maintenance best practices that will best suit your edifice and manufacture. Get-go past scheduling a time to speak with an AkitaBox advisor. Our friendly squad is here to help and will work with you to determine a customized solution created merely for y'all.
  

Implementing Preventive Maintenance in Your Facility

Facility managers who run a reactive maintenance-based programme may view preventive maintenance as an overhead cost that is, at first, hard to justify. Merely all information technology takes is one serious accident or significant period of downtime to demonstrate how of import it is to undertake a program of proactive maintenance strategies.

The most successful maintenance strategies value preventive maintenance as its main focus. By staying ahead on maintenance and repair, your department will realize major toll savings and higher asset reliability. Stay informed on the latest preventive maintenance strategies in AkitaBox's Preventative Maintenance Guide This comprehensive resource explains how to collect and update asset data, how to certificate facility audits and inspections and how to finer upkeep for your new PM program. Download the free toolkit here.

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